Shop / Maker Space / Sh-Lab Areas
Preparing to Re-Open your Shop / Maker Space:
Shop Managers – Please use this guide to assess your shop / sh-lab / maker space and prepare it for re-opening during COVID-19 restrictions. Everyone who enters the shop must follow the COVID-19 safety rules as you assess and prepare for opening your shop.
Shop / Maker Space – COVID-19 Workplace Safety Rules:
- When entering and working-in the shop/maker space, all personnel must use a face covering at all times (no bandanas; must be tight fitting and cup the chin).
- Face coverings limit the spread of respiratory emissions which is the main route of pathogenic spread. CDC recommends face coverings cover the nose and mouth, and fit tightly to the face (in addition to other criteria).
- There are no restrictions on facial hair with face covering use, but persons with facial hair are encouraged to form the mask around / within the hair as close to the face as possible.
- Flame resistant face coverings are discouraged due to the chemicals used to treat the fabric. These chemicals should NOT be held up to a person’s face for extended periods of time.
- If using a face shield, a face covering is required underneath the face shield.
- Social distancing protocol – All shop users must maintain 6 feet physical distancing at all workstations in every shop.
- EH&S recommends use of a scheduling system to reserve equipment to facilitate contact tracing and limit shop density.
- If someone is using equipment adjacent and within 6 feet of equipment you want to use, you must wait until they are done and leave the area prior to beginning your use of the work station. Or, there must be a physical barrier between shop personnel users who are working at workstations within 6 feet of each other.
Shop / Maker Space COVID-19 Assessment:
Shop Managers – Follow this guide to assess your shop’s physical layout and adaptation needs to comply with Covid-19 Safety Rules:
- Based on 6 ft physical distancing, determine if equipment that is located next to each other can be in use at the same time. This is unique for each shop area and determined by the shop manager.
- Physical barriers such as polycarbonate panels are only recommended for locations in which physical distancing (6ft) can not be achieved, and the barrier does not pose any visual-access or emergency-egress safety concerns. Note that installation of separation panels cannot obstruct fire-sprinkler water distribution. Panels must be at least 24” below any fire sprinkler. Contact SUFMO with any questions about fire-safe separation panels.
- Designate and demarcate 6’ foot areas / workstations for users to visually see the space requirements.
- Conduct inspection/maintenance for all equipment (similar to return from winter closure) to ensure all equipment is functioning properly. Repair as needed prior to allowing use.
- All engineering controls (e.g., dust collection, fume extraction, exhaust fans) should continue to be used.
- Avoid use of pedestal shop fans/ personal fan use for climate control as they can distribute viral particles.
TIMELINE FOR RE-OPENING YOUR SHOP
Shop Managers – Are encouraged to review this entire document prior to planning the re-opening of their shop. Shop Managers must receive permission from their School/Department to re-open their space and come to campus to prepare their shop.
- Every shop is unique in its layout, its user group(s), its equipment and operations, and it’s COVID-19 management strategies.
- Shop operations in consideration of COVID-19 adaptations may dictate when the shop may need to be open, how many staff may be needed, whether the number of shop users are restricted or reduced, whether shop users must reserve work-time or specific shop equipment, etc.
- Shop Managers are encouraged to think through their shop’s usage-needs and physical restrictions as they relate to the requirements of social distancing of all shop users, and develop management strategies that will ensure social distancing.
COVID-19 – SHOP SAFETY MANAGEMENT STRATEGIES
Management strategies for maintaining a safe work environment during COVID-19 pandemic:
- Allow users to signup for shop use time / days to facilitate contact tracing
- Stagger user start-times and limit user-work-times
- Limit access to the shop
- Limit shop population to maintain 6 ft physical distance requirements. Restrict access to equipment by multiple personnel within 6’ of each other
- As needed, install protective barriers between user-work-stations within 6’ of each other
- Outline 6’ distances on floors with paint or brightly colored tape designating user workstations.
- Require face coverings be worn by all users in the Shop.
- Continue to use all engineering controls (e.g., exhaust fans, etc).
- Avoid use of personal fan use.
- Reduce or eliminate overhead / ceiling fan use.
- Provide safety supplies as appropriate (see notes for specific operations)
- Materials Management –
- Control what’s brought into the Shop and only use materials that have a known record of purchase and ownership by the Shop. Shared materials must be disinfected using a product approved for use against COVID-19 from the EPA-approved List “N” or “rest” at least 48 hours between User access as a best practice (see notes for specific operations).
2+ weeks prior to opening
- Obtain permission from your School/ Department to prepare for re-opening your shop.
- If you haven’t already done so, complete a Shop / Maker Space Designation form (Shop / Maker Space MOU – https://ehs.stanford.edu/forms-tools/academic-shop-makerspace-space-designation-mou-safety-contact-identification) and file it with EHS via email to firstname.lastname@example.org.
- Conduct a Shop Safety Survey and COVID-19 Assessment per the Shop Safety Program EHS Website (Annual Self Assessment Form – https://ehs.stanford.edu/forms-tools/annual-shop-safety-self-assessment) and this document.
- Confirm at least 6 foot physical distancing between workstations and develop strategies for physical / social distancing of shop users.
- If 6 feet distancing between workstations cannot be achieved by moving workstations or scheduling, contact SUFMO prior to installation of physical barriers. Source safety supplies and put in orders for any needed materials (safety glasses, face shields, face coverings , gloves, etc.)
1+ week prior to opening
- Cleanup and ensure equipment is in safe and proper running condition.
- Install physical barriers as needed.
- Install user-workstation designation paint / tape on floors at workstations.
- Inventory raw materials needed for operation
- If stock is shared amongst shop users, isolate stock for an inactivation period (it’s suggested at least 48 hours or as outlined above) prior to use by another individual.
DEVELOPING YOUR SHOP OPENING PLAN
Hygiene/Cleaning Recommendations by Equipment Type
Shared hand-held power tools;
|Initial/ Periodic Cleaning:
Clean user-contact surfaces such as handles, hand-grips and power-switches with typical shop cleaning products to remove dirt, tar and grime. During cleaning, unplug powered equipment from utility power, be aware of nearby ignition sources and ensure good ventilation at all times to reduce flammable risks.Routine Use and Cleaning: Practice hand hygiene with hand sanitizer or soap and water. Prior to equipment use, sanitize user-contact surfaces with a non-oxidizing disinfectant such as 60-90% isopropyl alcohol. Use according to manufacturer instructions. During cleaning / disinfection, unplug powered equipment from utility power, be aware of nearby ignition sources and ensure good ventilation at all times to reduce flammable risks.
|Fixed Heavy Equipment
[i.e. Mills, lathes, table saws, wood planers, welders, CNC, shared programming modules, automated shop equipment, etc.]
|Initial/ Periodic Cleaning:
Clean user-contact surfaces such as handles, hand-grips, machine guards, programming consoles and power-switches with typical shop cleaning products to remove dirt, tar and grime. Flammable disinfectants such as 60-90% isopropyl alcohol are NOT recommended for electrical panels and programming consoles. During cleaning, unplug powered equipment from utility power, be aware of nearby ignition sources and ensure good ventilation at all times to reduce flammable risks.Routine Use and Cleaning: Practice hand hygiene with hand sanitizer or soap and water. Prior to equipment use, sanitize user-contact surfaces with a non-oxidizing disinfectant such as EPA approved wipes. Use according to manufacturer instructions. During cleaning / disinfection, unplug powered equipment from utility power, be aware of nearby ignition sources and ensure good ventilation at all times to reduce flammable risks. If clear plastic wrap is used to protect programming device surfaces (see below), the use of disinfectants on those surfaces is not routinely necessary.
|Programming Devices / Computer-data Input Devices / Common touch points on Fixed Heavy Equipment||Disinfect with EPA approved disinfecting wipe that does not degrade equipment surfaces. Users must practice hand hygiene with hand sanitizer or soap and water.
Any handle, switch or other surface that is required to be physically touched by operators could have some kind of disposable cover put onto it. For example, cotton finger-cots could be put over steel wheel-handles. When a user is done with the equipment, they remove the disposable covers, and sanitize the surfaces they touched or potentially breathed on during use
Shared Programming Modules / Computers:
|Shared Work Surfaces and Furnishings||Initial/ Periodic Cleaning:
Clean and disinfect the work-surfaces with typical shop cleaning products to remove dirt, tar and grime. Sanitize clean and dry work-surfaces with a disinfectant such as 6% bleach solution, ammonia, EPA approved disinfecting wipes or Lysol spray. Allow disinfectant to air-dry before use. During cleaning / disinfection, unplug and remove powered equipment from the area, be aware of nearby ignition sources and ensure good ventilation at all times to reduce flammable risks.Consider using disposable butcher paper or clear plastic wrap to cover work surfaces. Users always install and dispose of the surface coverings with freshly cleaned hands.
|Shared art-supplies / shop raw materials||Consider having separate supplies / raw materials dedicated to a user during their period-of-time for use. As a best practice, when a user has completed their work, if the remaining materials cannot be cleaned and disinfected, allow unused supplies to stand undisturbed for at least 48 hours before being used again by a new user.
If shared raw materials can be cleaned and disinfected without damaging the materials, proceed to follow the guidance in “Shared Work Surfaces and Furnishings” to clean and disinfect shared raw materials.
For shared art-tools such as paint brushes, pen / pencil / pastel sets, chisels, and other hand-tools, follow guidance in “Hand Tools; Shared Hand-held Power Tools” above.
|Painting/Drawing Studios with movable easels or tables||
|Group darkrooms with fixed enlarger stations||
|Printmaking studio with fixed presses||
|Shared digital print studio||
|Shared group studio spaces (e.g., Art Practice Honors Studios, Loft (Engineering)||
|Costume shop / sewing/ fabrics||
OSHA video guiding workplace managers on sharing equipment and tools
**Arts Planning Sub-committee will be providing recommendations for all performing arts areas including dance, visual arts, performing arts, etc.