As the University ramps up research and education and looks at moving into subsequent stages of restarting University activities, EH&S understands that departments and organizations on campus will be interested in holding gatherings or events permissible under the current public health orders set by local and state authorities. Please be advised that currently, no events or gatherings are allowed to be held at Stanford University. This decision has been made with the best interest of the health of the campus community as we work to prevent the spread of COVID-19.
EH&S is requiring that all events and gatherings be registered using this form so that the EH&S Safety Team can review, provide guidance, and approval for the event.
ALL events and gatherings must not be held without registration, review, and explicit approval from EH&S. Any event that is still held without the registration, review, and approval of EH&S will be subject to the ramifications of doing so. EH&S strongly advises groups not to send event invitations, publish media notifications, or make payments to vendors until approval has been granted.
Gatherings and event types that should be submitted for approval include but are not limited to:
- Departmental events (e.g., conferences, seminars, town halls, etc.)
- Student social and extracurricular events and gatherings
- Events involving non-Stanford affiliated groups or the general public: (e.g., conferences, performances, religious functions, athletic events, camps, etc.)
Following the registration of the event using the form, please expect to be contacted by EH&S within 3 business days. Registration of the event using the form is not equivalent to approval to hold the event.