Appendix A: Researcher Return Checklist
All researchers should review the following prior to their initial return to campus, and as they are updated.
Notice: These requirements are subject to change as University and County/State requirements and guidance evolves.
☐ Complete the approval process for research work and confirm your work has been:
- Identified on Essential Research Smartsheets entry, (replaced by On-site Role Management System (ORMS) in Stage 2), and
- Validated and approved by your Dean, Chair, Lab Director or designee, and
- If COVID-19 related, approved by either the Dean of Research Essential Research Functions Review committee or the SOM Critical COVID Research Committee, and
- All normal approvals, such as IRB, APB, and APLAC, have been obtained.
- NOTE: The use of the Essential Research Smartsheets is not required in Stage 2 unless directed by your local unit, and COVID-19 related research does not require approval from the Dean of Research Essential Research Functions Review Committee. COVID-19 research involving Human Subjects must still obtain approval from the COVID-19 Clinical Research Review Panel (CCRRP); contact Pooneh Fouladi for details.
☐ Review and confirm/update all Key Personnel on your Essential Research Smartsheets or On-Site Role Management System.
☐ Contact those responsible for access to additional buildings, core facilities, service centers or labs for approval to enter and use those spaces.
☐ Review the PI Lab Level Pre-start Checklist for Safety Considerations (Appendix C below), and complete all necessary items prior to the initiation of any work.
☐ Review the Lab Startup Checklist (Appendix B below) with your personnel, and ensure completion of all necessary items prior to the initiation of any work.
☐ Review guidance around lab density provided by Stanford and your department, and identify how your lab will comply with and adhere to these limits.
All Researchers (Faculty, Staff, Post-docs, Graduate Students, etc.):
General Guidance Already in Place
☐ Follow your Department/Building/Facility requirements for safety training.
☐ Complete COVID-19 Hygiene Best Practices, EHS-2470-WEB in STARS prior to your return to campus.
☐ When working, wear all the Personal Protective Equipment (PPE) normally required for the activities you will perform, in accordance with your lab’s PPE Assessment Tool.
☐ Use Health Check to self-report your health status prior to coming onsite to campus each day.
☐ Follow the guidance provided by Health Check.
☐ Do not come to work onsite if you are sick or feeling unwell.
☐ If you are sick or feel unwell, follow Stanford guidance and contact your primary care provider as needed.
☐ Only access the buildings and spaces which you are authorized to enter.
☐ As needed, seek approval to access additional spaces such as core facilities, service centers, or other buildings or labs.
☐ Do not prop open doors to buildings, facilities or labs and do not let people follow you into these areas.
☐ If people request access, direct them to contact their PI or department.
Lab Headcount and Building Population Density
☐ Adhere to physical distancing guidelines (6 feet) and population density limits as set forth by your department and Stanford at each Stage, unless the use of specific equipment or procedures mandates that you work in close proximity to another person.
☐ If your lab has a schedule or calendaring system in place, follow your assigned times to be in the lab.
- Set up a schedule system that limits overlap among other individuals (i.e., wherever possible, assign pairs for each shift that do not overlap with other pairs).
- Update the calendar regularly.
- As needed, an annotation system to check in/check out on the calendar is recommended.
☐ Consistent with Santa Clara County and Stanford guidance, wear face coverings in all university buildings except residences. Face coverings are not required outside if physical distancing is maintained, or in certain situations outlined on the Health Alerts FAQ. Face coverings are required for outside when business is being conducted, such as engaging in scheduled meetings.
☐ Recognize that although wearing a face covering is one tool for reducing the spread of the virus, doing so is not a substitute for physical distancing of at least 6 feet and frequent hand washing.
☐ Wear all the PPE that is appropriate to the tasks you are performing as outlined in your lab’s PPE Assessment Tool.
- Do not wear gloves when touching common surfaces like door knobs or light switches. It is highly recommended that you use paper towels or other disposable items when you need to touch these common surfaces, or to wash your hands after touching them.
☐ Wash your hands with soap and water for at least 20 seconds upon entering the lab, after removing gloves, and before departing the lab. If your lab does not have a hand washing station, wash your hands prior to entering or after exiting the lab.
☐ Participate in self-cleaning of the lab at the end of your work session.
- Commonly touched surfaces (e.g., fume hood sashes, pipettes) should be wiped down before and after use with appropriate disinfectants as detailed in the self-cleaning guidance and as appropriate for the type of surface.
- Be sure to build in time at the end of each shift for self-cleaning.
- Custodial cleaning occurs in common shared spaces, and not in labs or offices, and thus it is the responsibility of users to clean these spaces.