Appendix B: Laboratory Pre-Start Checklist for Safety

Please work with your building/facility/department representative as needed.

☐ Assess your lab space for ability to meet physical distancing guidelines.

☐ Within the limits set by Stanford and your department, and based on the recovery stage, determine how many people can work safely in your lab at a single time while observing appropriate physical distancing.

  • Each individual working in the lab must at all times have at least 6’ clearance on all sides from others.
  • No more than one person should occupy a small space/room (defined as less than 250 square feet) at any time. This includes, but is not limited to, tissue culture rooms, microscopy rooms, or other small instrument rooms. Procedures that require two people should be minimized where possible, or performed using appropriate face coverings and hygiene practices. If the procedure requires a buddy for safety, guidance on implementing a buddy system, notably for researchers working alone or while maintaining physical distancing, can be found here.
  • Consistent with Santa Clara County and Stanford guidance, face coverings must be worn in all university buildings except residences, and outside while conducting university business, such as engaging in a scheduled meeting. Face coverings are not required outside if physical distancing is maintained, or in certain situations outlined on the Health Alerts FAQ. For clarity, although wearing a face covering is one tool for reducing the spread of the virus, doing so is not a substitute for physical distancing of at least 6 feet and frequent hand washing.
  • Consider placing colored tape on the ground around the work spaces indicating boundaries between workers. This does not limit the area in which researchers can work, but helps define the boundaries around common work areas.
    • This is strongly recommended for shared spaces or any spaces where 5 or more people may be working at a single time. Units may consider requiring this.

☐ Have your department/building/facility representative confirm your space assessment and the number of personnel you are proposing to allow in the space at a single time.

  • For shared laboratory work spaces, you must work with the other faculty and facility representatives to establish definitive guidelines for the space.

☐ If your lab has 2 or more people who will be conducting research, create a lab calendar to track who will work at what time.

  • Track different work shifts. One possibility is to create a shared Outlook Calendar.
  • You should have a check-in system such as a Slack, group text or other messaging system to communicate openly and often to coordinate and adjust schedules as necessary.
  • It is highly recommended that you have a system to annotate check-in/check-out so that people do not unintentionally overlap.
  • The scheduling system should limit, where possible, overlap of multiple individuals across shifts. For example, if Person A and B are scheduled together, this pairing should continue, and neither should overlap with Persons C and D on a different shift pairing.

☐ You should share this calendar with the appropriate unit representatives. It is highly recommended that you:

  • Post occupancy limits on the door, visible to those outside.
  • Post the calendar on the door, visible to those outside.