Appendix C: Laboratory Startup Checklist

The following checklist should be reviewed by your Unit and customized, as necessary.
Before you arrive in lab
☐ Complete COVID-19 Hygiene Best Practices, EHS-2470-WEB in STARS.

☐ Review PPE decontamination and reuse guidelines.

☐ Review work alone guidance.

☐ Familiarize yourself with Health Check.

First Time You Arrive
☐  When you arrive for the first time, turn on lights, observe the lab briefly before entering, and then proceed with caution.

☐ Clean the lab and wipe down surfaces.

Before You Begin, Evaluate Supplies

☐ Labs are still required to obtain their normal PPE. Evaluate PPE on hand to perform the work you intend to do.

  • What amount do you already have on-hand in the lab?
  • What is your expected weekly “burn rate”?
  • Can you accommodate existing lab-required PPE to complete the work?
    • If you cannot, please place orders in advance through your normal procurement channel.
    • If the orders are in short supply, please contact covid19orders@stanford.edu with a description of your needs.

☐ Evaluate cleaning materials available in the lab to perform appropriate lab self-care.

  • Do you have a sufficient quantity, quality?
  • Is it compatible with the equipment and the science in the lab?

☐ Evaluate other supplies needed to complete your research tasks.

  • If other supplies in your lab are low and you are unable to obtain them through normal routes, contact covid19orders@stanford.edu with a description of your needs.

Before You Begin, Evaluate Support Services
☐  Verify the availability of support services needed for your work.

  • Compressed gasses
  • House services (compressed air, house gasses, DI water)
  • Glass wash services
  • Hazardous chemical or biological waste pick-up
  • Supply deliveries
  • Other halted services (lab coats, etc.)
  • Regular custodial services

Core/Service Center Facilities, including the Veterinary Service Center
☐ Contact the Core Facilities or Service Centers to ensure they are available to support your lab needs.

☐ Contact the VSC at (650) 723-3876 for any animal-related questions, or visit their website at http://med.stanford.edu/vsc.html.

Hazardous Materials (Chemicals, Biologicals, Radiation, etc.)

☐ Walk through the lab space to check if there has been a chemical spill. If you are not comfortable with cleaning up the spill, call EH&S at (650) 725-9999 for chemical spill clean-up.

☐ Resume the quarterly laboratory self-inspection on BioRAFT if your lab missed the March 31st deadline. Be sure to conduct another inspection for the second quarter, due on June 30th.

☐ Inspect hazardous waste storage. Request EH&S hazardous waste pick-up for any containers which are full or you no longer need. If you were previously participating in the SWEEPS Program for waste pick-up, it will be running at a reduced level in Stage 1, and you should submit pickup requests online using the above link. For any waste without a label or with a noncompliant label such as “Waste” with no additional data, label the waste using a  Waste Tag.

☐ Review the Lab Compliance Cheat Sheet.

☐ Turn on BSCs or fume hoods, and disinfect surfaces before conducting lab work.

☐ Set-up new aspirator collection flasks if needed.

☐ Turn on the Geiger counter and resume radioactive material surveys, if needed.

☐ If you use a dosimeter and have not received your replacement, please call Patrisha Cherry at (650) 723-3203.
Equipment
☐ Turn on essential equipment in the lab.

☐ If cryogen fill is needed, perform it with assistance from another lab member.

☐ If CO2 is needed for incubators, contact your building manager/ facility support services for gas orders.

☐ Check that equipment restarts and functions appropriately.

☐ Use the shutdown checklist as a guide for equipment.

☐ Is calibration needed?

Do safety devices operate properly?
General Building (Performed by building/facility units) 
☐ If needed, update shutdown signage on the building entrance doors.

☐ Check mechanical rooms.

☐ Check water distillation units.

☐ Check shared equipment and shared facilities (chemical storage/waste areas, gas storage area).

☐ Communicate with all delivery personnel any changes to time/location for deliverables.

☐ Reactivate biohazardous waste pick-up and lab coat laundering services if they were stopped.