Appendix C: Laboratory Startup Checklist
The following checklist should be reviewed by your Unit and customized, as necessary.
Before you arrive in lab
☐ Complete COVID-19 Hygiene Best Practices, EHS-2470-WEB in STARS.
☐ Review PPE decontamination and reuse guidelines.
☐ Review work alone guidance.
☐ Familiarize yourself with Health Check.
First Time You Arrive
☐ When you arrive for the first time, turn on lights, observe the lab briefly before entering, and then proceed with caution.
☐ Clean the lab and wipe down surfaces.
Before You Begin, Evaluate Supplies
☐ Labs are still required to obtain their normal PPE. Evaluate PPE on hand to perform the work you intend to do.
- What amount do you already have on-hand in the lab?
- What is your expected weekly “burn rate”?
- Can you accommodate existing lab-required PPE to complete the work?
- If you cannot, please place orders in advance through your normal procurement channel.
- If the orders are in short supply, please contact email@example.com with a description of your needs.
☐ Evaluate cleaning materials available in the lab to perform appropriate lab self-care.
- Do you have a sufficient quantity, quality?
- Is it compatible with the equipment and the science in the lab?
☐ Evaluate other supplies needed to complete your research tasks.
- If other supplies in your lab are low and you are unable to obtain them through normal routes, contact firstname.lastname@example.org with a description of your needs.
Before You Begin, Evaluate Support Services
☐ Verify the availability of support services needed for your work.
- Compressed gasses
- House services (compressed air, house gasses, DI water)
- Glass wash services
- Hazardous chemical or biological waste pick-up
- Supply deliveries
- Other halted services (lab coats, etc.)
- Regular custodial services
Core/Service Center Facilities, including the Veterinary Service Center
☐ Contact the Core Facilities or Service Centers to ensure they are available to support your lab needs.
☐ Contact the VSC at (650) 723-3876 for any animal-related questions, or visit their website at http://med.stanford.edu/vsc.html.
Hazardous Materials (Chemicals, Biologicals, Radiation, etc.)
☐ Walk through the lab space to check if there has been a chemical spill. If you are not comfortable with cleaning up the spill, call EH&S at (650) 725-9999 for chemical spill clean-up.
☐ Resume the quarterly laboratory self-inspection on BioRAFT if your lab missed the March 31st deadline. Be sure to conduct another inspection for the second quarter, due on June 30th.
☐ Inspect hazardous waste storage. Request EH&S hazardous waste pick-up for any containers which are full or you no longer need. If you were previously participating in the SWEEPS Program for waste pick-up, it will be running at a reduced level in Stage 1, and you should submit pickup requests online using the above link. For any waste without a label or with a noncompliant label such as “Waste” with no additional data, label the waste using a Waste Tag.
☐ Review the Lab Compliance Cheat Sheet.
☐ Turn on BSCs or fume hoods, and disinfect surfaces before conducting lab work.
☐ Set-up new aspirator collection flasks if needed.
☐ Turn on the Geiger counter and resume radioactive material surveys, if needed.
☐ If you use a dosimeter and have not received your replacement, please call Patrisha Cherry at (650) 723-3203.
☐ Turn on essential equipment in the lab.
☐ If cryogen fill is needed, perform it with assistance from another lab member.
☐ If CO2 is needed for incubators, contact your building manager/ facility support services for gas orders.
☐ Check that equipment restarts and functions appropriately.
☐ Use the shutdown checklist as a guide for equipment.
☐ Is calibration needed?
Do safety devices operate properly?
General Building (Performed by building/facility units)
☐ If needed, update shutdown signage on the building entrance doors.
☐ Check mechanical rooms.
☐ Check water distillation units.
☐ Check shared equipment and shared facilities (chemical storage/waste areas, gas storage area).
☐ Communicate with all delivery personnel any changes to time/location for deliverables.
☐ Reactivate biohazardous waste pick-up and lab coat laundering services if they were stopped.