In-Person Training at Shared Facilities

The policy below sets expectations and criteria for in-person training at shared facilities under Stage 2 of research restart. In-person and in-lab training are necessary both to ensure research continuity and succession planning and to activate use of new instrumentation and/or new techniques. In addition, as the fall quarter approaches, there will be increasing needs for on-boarding new graduate students and postdoctoral users.

Any training or part of training that can be performed remotely should continue to be done in this way. This could include, for example, a combination of instructional videos, Zoom consultations, and virtual oversight for tasks that could be performed with a link to the trainer. Training or the part of training that cannot be performed remotely should be conducted under the following scenarios starting on September 14, 2020:

  • Orientation for new PIs, graduate students, and postdocs
  • On-site training for Stanford researchers on the use of equipment or advanced techniques

In-person training at shared facilities must follow health and safety rules as stipulated by Stanford in order to control facility population density and minimize the risk of virus exposure and transmission. Shared facilities shall adhere to the density requirement of one person per 250 square feet (or current density policy). When training can only be conducted in a room that is less than 250 square feet, the department and/or the dean’s office overseeing the shared facility can make an exception, only if the trainer and the trainee can maintain 6 feet apart, or within 6 feet apart for less than 15 continuous minutes and not on a regular/frequent basis, according to EH&S Level 2 COVID-19 risk level.

Trainers at shared facilities and trainees who attend in-person sessions must:

  • Be authorized to be on-site in ORMS and have taken COVID-19 Hygiene Best Practices training
  • Report daily symptoms via Health Check
  • Wear masks/face coverings at all times; wherever required, wear full personal protective equipment including lab coat, eye protection, and etc.
  • Adhere to 6 feet or greater physical distancing protocols, or
  • If a 6 foot distance cannot be maintained, close contact time must be restricted to period of less than 15 continuous minutes, and personnel are recommended to take extra PPE precautions, such as disposable gloves, safety glasses, and face shields
    • Personnel may be closer than 6 feet when responding to an urgent injury or illness and providing aid
  • Disinfect work areas before and after each training session
  • Clean PPE and tools before and after each training session
  • Wash/sanitize hands before and immediately after the training session